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August 18, 2017

Cardiac Rehabilitation (HCPCS Code 93798): Complex Medical Review – Kentucky and Ohio-- Continue

The J15 Part A Medical Review department performed a service-specific complex review of claims for Cardiac Rehabilitation (HCPCS Code 93798) in Kentucky and Ohio from April through June 2017. Based on the results summarized below, the complex edit review will be continued in Kentucky and Ohio.

Kentucky Service-Specific Complex Edit Results:

 

Charges

Claims

Reviewed

$3,837,754.27

398

Denied

$1,732,392.50

226

Charge Denial Rate

45.1%

 

Ohio Service-Specific Complex Edit Results:

 

Charges

Claims

Reviewed

$10,738,380.86

892

Denied

$3,182,988.55

326

Charge Denial Rate

29.5%

 

The top denial reasons associated with this review are:

5D261/5H261 – Sessions did not inlcude the required services

5D169/5H169 –Services not documented

56900- Requested Records Not Submitted

  • Reason for denial:
    • The medical records were not received in response to an Additional Documentation Request (ADR) in the required timeframe; therefore, we were unable to determine medical necessity.
  • How to prevent denials:
    • Monitor your claim status in Direct Data Entry (DDE). Claims in status/location SB6001 have been selected for review and records must be submitted. Please note: CGS may request records through our Medical Review or Claims departments, and other contractors, such as the Zone Program Integrity Contractor (ZPIC), may also request records.  Ensure the records are submitted to the appropriate entity.
    • Ensure your mail room staff routes any mail you receive from CGS to the appropriate person/department for handling.
    • Ensure medical records are submitted as soon as the ADR is received, but no later than 45 days of the date in the upper left corner of the ADR letter.
    • Gather all information and submit at one time.
    • Attach a copy of the ADR to each individual claim.
    • If you are responding to multiple ADRs, separate each response and attach a copy of the ADR to each individual set of medical records. Ensure each set of medical records is bound securely, so the submitted documentation is not detached or lost.
    • Do not mail packages COD; we cannot accept them.
    • Return the medical records to the address indicated in the ADR. Be sure to include the appropriate mail code.

Individual providers with significant denials will be contacted for one-on-one education.

If you have questions regarding this review, please call the CGS Part A Provider Contact Center at 866.590.6703.


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