LICENSES AND NOTICES

License for Use of "Physicians' Current Procedural Terminology", (CPT) Fourth Edition

End User/Point and Click Agreement: CPT codes, descriptions and other data only are copyright 2009 American Medical Association (AMA). All Rights Reserved (or such other date of publication of CPT). CPT is a trademark of the AMA.

You, your employees and agents are authorized to use CPT only as contained in the following authorized materials including but not limited to CGS fee schedules, general communications, Medicare Bulletin, and related materials internally within your organization within the United States for the sole use by yourself, employees, and agents. Use is limited to use in Medicare, Medicaid, or other programs administered by the Centers for Medicare & Medicaid Services (CMS). You agree to take all necessary steps to insure that your employees and agents abide by the terms of this agreement.

Any use not authorized herein is prohibited, including by way of illustration and not by way of limitation, making copies of CPT for resale and/or license, transferring copies of CPT to any party not bound by this agreement, creating any modified or derivative work of CPT, or making any commercial use of CPT. License to use CPT for any use not authorized here in must be obtained through the AMA, CPT Intellectual Property Services, 515 N. State Street, Chicago, IL 60610. Applications are available at the AMA websiteExternal Website.

This product includes CPT which is commercial technical data and/or computer data bases and/or commercial computer software and/or commercial computer software documentation, as applicable which were developed exclusively at private expense by the American Medical Association, 515 North State Street, Chicago, Illinois, 60610. U.S. Government rights to use, modify, reproduce, release, perform, display, or disclose these technical data and/or computer data bases and/or computer software and/or computer software documentation are subject to the limited rights restrictions of DFARS 252.227-7015(b)(2)(June 1995) and/or subject to the restrictions of DFARS 227.7202-1(a)(June 1995) and DFARS 227.7202-3(a)June 1995), as applicable for U.S. Department of Defense procurements and the limited rights restrictions of FAR 52.227-14 (June 1987) and/or subject to the restricted rights provisions of FAR 52.227-14 (June 1987) and FAR 52.227-19 (June 1987), as applicable, and any applicable agency FAR Supplements, for non-Department Federal procurements.

AMA Disclaimer of Warranties and Liabilities.

CPT is provided "as is" without warranty of any kind, either expressed or implied, including but not limited to, the implied warranties of merchantability and fitness for a particular purpose. AMA warrants that due to the nature of CPT, it does not manipulate or process dates, therefore there is no Year 2000 issue with CPT. AMA disclaims responsibility for any errors in CPT that may arise as a result of CPT being used in conjunction with any software and/or hardware system that is not Year 2000 compliant. No fee schedules, basic unit, relative values or related listings are included in CPT. The AMA does not directly or indirectly practice medicine or dispense medical services. The responsibility for the content of this file/product is with CGS or the CMS and no endorsement by the AMA is intended or implied. The AMA disclaims responsibility for any consequences or liability attributable to or related to any use, non-use, or interpretation of information contained or not contained in this file/product. This Agreement will terminate upon notice if you violate its terms. The AMA is a third party beneficiary to this Agreement.

CMS Disclaimer

The scope of this license is determined by the AMA, the copyright holder. Any questions pertaining to the license or use of the CPT must be addressed to the AMA. End Users do not act for or on behalf of the CMS. CMS DISCLAIMS RESPONSIBILITY FOR ANY LIABILITY ATTRIBUTABLE TO END USER USE OF THE CPT. CMS WILL NOT BE LIABLE FOR ANY CLAIMS ATTRIBUTABLE TO ANY ERRORS, OMISSIONS, OR OTHER INACCURACIES IN THE INFORMATION OR MATERIAL CONTAINED ON THIS PAGE. In no event shall CMS be liable for direct, indirect, special, incidental, or consequential damages arising out of the use of such information or material.

This license will terminate upon notice to you if you violate the terms of this license. The AMA is a third party beneficiary to this license.

POINT AND CLICK LICENSE FOR USE OF "CURRENT DENTAL TERMINOLOGY", ("CDT")

End User License Agreement

These materials contain Current Dental Terminology, Fourth Edition (CDT), copyright © 2002, 2004 American Dental Association (ADA). All rights reserved. CDT is a trademark of the ADA.

THE LICENSE GRANTED HEREIN IS EXPRESSLY CONDITIONED UPON YOUR ACCEPTANCE OF ALL TERMS AND CONDITIONS CONTAINED IN THIS AGREEMENT. BY CLICKING BELOW ON THE BUTTON LABELED "I ACCEPT", YOU HEREBY ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD AND AGREED TO ALL TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT.

IF YOU DO NOT AGREE WITH ALL TERMS AND CONDITIONS SET FORTH HEREIN, CLICK BELOW ON THE BUTTON LABELED "I DO NOT ACCEPT" AND EXIT FROM THIS COMPUTER SCREEN.

IF YOU ARE ACTING ON BEHALF OF AN ORGANIZATION, YOU REPRESENT THAT YOU ARE AUTHORIZED TO ACT ON BEHALF OF SUCH ORGANIZATION AND THAT YOUR ACCEPTANCE OF THE TERMS OF THIS AGREEMENT CREATES A LEGALLY ENFORCEABLE OBLIGATION OF THE ORGANIZATION. AS USED HEREIN, "YOU" AND "YOUR" REFER TO YOU AND ANY ORGANIZATION ON BEHALF OF WHICH YOU ARE ACTING.

  1. Subject to the terms and conditions contained in this Agreement, you, your employees, and agents are authorized to use CDT-4 only as contained in the following authorized materials and solely for internal use by yourself, employees and agents within your organization within the United States and its territories. Use of CDT-4 is limited to use in programs administered by Centers for Medicare & Medicaid Services (CMS). You agree to take all necessary steps to ensure that your employees and agents abide by the terms of this agreement. You acknowledge that the ADA holds all copyright, trademark and other rights in CDT-4. You shall not remove, alter, or obscure any ADA copyright notices or other proprietary rights notices included in the materials.
  2. Any use not authorized herein is prohibited, including by way of illustration and not by way of limitation, making copies of CDT-4 for resale and/or license, transferring copies of CDT-4 to any party not bound by this agreement, creating any modified or derivative work of CDT-4, or making any commercial use of CDT-4. License to use CDT-4 for any use not authorized herein must be obtained through the American Dental Association, 211 East Chicago Avenue, Chicago, IL 60611. Applications are available at the American Dental Association websiteExternal Website.
  3. Applicable Federal Acquisition Regulation Clauses (FARS)\Department of Defense Federal Acquisition Regulation Supplement (DFARS) Restrictions Apply to Government use. Please click here to see all U.S. Government Rights Provisions.
  4. ADA DISCLAIMER OF WARRANTIES AND LIABILITIES. CDT-4 is provided "as is" without warranty of any kind, either expressed or implied, including but not limited to, the implied warranties of merchantability and fitness for a particular purpose. No fee schedules, basic unit, relative values or related listings are included in CDT-4. The ADA does not directly or indirectly practice medicine or dispense dental services. The sole responsibility for the software, including any CDT-4 and other content contained therein, is with (insert name of applicable entity) or the CMS; and no endorsement by the ADA is intended or implied. The ADA expressly disclaims responsibility for any consequences or liability attributable to or related to any use, non-use, or interpretation of information contained or not contained in this file/product. This Agreement will terminate upon notice to you if you violate the terms of this Agreement. The ADA is a third-party beneficiary to this Agreement.
  5. CMS DISCLAIMER. The scope of this license is determined by the ADA, the copyright holder. Any questions pertaining to the license or use of the CDT-4 should be addressed to the ADA. End users do not act for or on behalf of the CMS. CMS DISCLAIMS RESPONSIBILITY FOR ANY LIABILITY ATTRIBUTABLE TO END USER USE OF THE CDT-4. CMS WILL NOT BE LIABLE FOR ANY CLAIMS ATTRIBUTABLE TO ANY ERRORS, OMISSIONS, OR OTHER INACCURACIES IN THE INFORMATION OR MATERIAL COVERED BY THIS LICENSE. In no event shall CMS be liable for direct, indirect, special, incidental, or consequential damages arising out of the use of such information or material.

The license granted herein is expressly conditioned upon your acceptance of all terms and conditions contained in this agreement. If the foregoing terms and conditions are acceptable to you, please indicate your agreement by clicking below on the button labeled "I ACCEPT". If you do not agree to the terms and conditions, you may not access or use the software. Instead, you must click below on the button labeled "I DO NOT ACCEPT" and exit from this computer screen.


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November 28, 2018

myCGS Version 5.1 – New Password and Security Rules, Coming November 29

myCGS version 5.1 will be released tonight, November 28, 2018, and will be effective beginning November 29. This update includes enhancements to the myCGS security rules in order to meet the latest CMS security requirements as specified in CMS Change Request 10576External PDF. These changes will ensure myCGS is in sync with the Acceptable Risk Safeguards version 3.1, which are outlined in the CMS Manual System, Pub. 100-17, CMS/Business Partners Systems Security ManualExternal Website.

myCGS will be unavailable beginning at 5:30 pm central time tonight (November 28) while we install version 5.1. Please refrain from attempting to use myCGS during the installation time. myCGS will be available again tomorrow morning (November 29).

IMPORTANT: One of the security changes (which is outlined below) is regarding account inactivity. Today users are suspended in myCGS after they have been inactive for 60 consecutive days. With the implementation of version 5.1, that rule will change to 30 days. It's important to note that when myCGS version 5.1 is implemented, any user who has been inactive for more than 30 days will automatically be suspended without warning. Therefore, please be sure that you have logged into myCGS recently in order to prevent being suspended unexpectedly.

The following chart shows a list of the security rules in place today, what the rule will change to in Version 5.1, and what it means to you, the myCGS user:

Old Rule

New Rule

What It Means

User recertifications required every 365 days.

User recertifications required every 90 days.

Designated Approvers (DAs) must recertify their End Users every 90 days in order for the End Users to continue to have access to myCGS. Note that the recertification process itself is not changing; only the timeline requirement. For instructions on how to recertify an End User, refer to the Registration and Account Management GuidePDF.

Additionally, CGS is now required to recertify DAs every 90 days. In order to recertify a DA, we will contact your company's Authorized Official (AO) and must receive confirmation from the AO agreeing that the DA of record is still correct.

Inactive myCGS users are suspended after 60 days.

Inactive users are suspended after 30 days and deactivated after 90 days.

NOTE: In order to qualify as an active login, you must successfully complete the entire myCGS login process, including use of your MFA code.

myCGS users will be suspended after 30 consecutive days of inactivity (failure to log into myCGS at all). If your account is suspended due to inactivity, you must call our Provider Contact Center in order to be reactivated.

If you remain inactive for 90 consecutive days, your account will be deactivated entirely and you would need to re-register for myCGS in order to use it again.

In order to remain an active myCGS user, you must log in to myCGS at least once every 30 days.

Passwords must be at least 8 characters long, must start with a letter, and must contain each of the following:

One upper case letter, one lower case letter, one special character (@, #, $) and one number.

You cannot reuse any of your previous 13 passwords in their entirety.

Password character requirements are the same.

New passwords cannot reuse any of the same characters as your previous (most recent) password (for passwords up to 12 characters in length).

You cannot reuse any of your previous 12 passwords in their entirety.

All other password requirements remain unchanged.

When changing your password, every character in your new password must be completely from your previous password (if your password is 12 characters or less). For instance, if you use the number "7" in your current password, you cannot use a "7" anywhere in your next password.

Note that if you use a password that is greater than 12 characters, at least 12 of the characters must be new (not in your last password). For example, if you use a 15 character password, 12 characters must be new, while three characters may be repeated from your old password.

Also note that this rule applies to temporary passwords. If you have had your password reset through a temporary password, when you create your new password you cannot repeat any characters from your temporary password in the new password.

Example:  

Your old password is Portal$84. If you attempt to change to a new password of Brook#92, myCGS will give you an error message stating that you need to use different characters for your password. This is due to the fact that the letters "r" and "o" exist in both your old and new passwords. It does not matter that they are in different positions, they cannot be repeated anywhere in your new password.

Session timeout set to 30 minutes. After 30 minutes of online inactivity, you are automatically logged out of myCGS.

Session timeout set to 15 minutes. After 15 minutes of online inactivity, you are automatically logged out of myCGS.

If you are currently logged into myCGS but do not perform any activities (move from screen to screen, submit transactions, etc.) in myCGS for 10 consecutive minutes, you will receive a warning message that you will be logged out after another five minutes. Once you reach 15 minutes of inactivity, you will be logged out of myCGS and must log back in to use it again.

Three consecutive failed login attempts result in your account being locked. Waiting three hours allowed you to try again.

Three consecutive failed login attempts result in your account being locked. You must call the Provider Contact Center to have your account unlocked.

If you try to log in unsuccessfully three consecutive times within 120 minutes, your account will be locked. We recommend that if you have two consecutive unsuccessful attempts that you do one of the following to prevent being locked out:

  • Wait 120 minutes and then try to log in again,

    OR
     
  • Use the "Forgot Password" link on the login screen to generate a temporary password.

We understand that some of these rules may seem inconvenient at times, but CGS is committed to doing everything we can to protect your company's data and privacy, as well as the privacy of beneficiary data. We trust that as you use the portal over the next few weeks, following these rules will become second nature, and myCGS will continue to be your tool of choice for obtaining Medicare data for DME Jurisdictions B and C.

Be sure to stay tuned to our ListServ, News, and FacebookExternal Website pages for the latest myCGS news!

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